Board Assistant

(Germany, Remote)

Type: Part time

Department: Operations

Why Qilin.Cloud


Code is our passion 

Since our beginnings in 2010, we have strived to build the strongest and most effective applications in the e-commerce world. Through standardization, automation and continuous analysis, we accelerate our customers’ processes, giving them agility, speed and cost efficiency – the key competitive advantage that enables sustainable growth for them.


Our Mission

We’re driven by our mission to enable developers creating fabulous e-commerce applications, not only with the shortest possible time-to-market, but also with the lowest amount of costs, empowering them to test fast and test often.

We are


We didn’t become one of the fastest growing, highest ever valued SaaS company in the domain of e-commerce  by sitting on the sidelines.


We continually explore what’s possible. As the founder of the first technology platform, designed for professional e-commerce developers, the leader in composable commerce, true advocats of process mining and the visionaries behind the extension to MACHOP — our technology platform has radically disrupted the world of enterprise ecommerce software.

And we are just getting started!


Intelligent, resilient, passionate individuals hailing from all across the globe, and collectively embracing diversity, encouraging inclusion, and fostering a culture of care.


Your Mission

We are looking for talented and passionate people to join our team. As part of our team, you will:

  • Calendar and Schedule Management: Efficiently managing the complex calendars of both the CEO and COO, ensuring meetings, appointments, and deadlines are well-organized and prioritized
  • Travel Coordination: Arranging seamless travel plans, accommodations, and itineraries for both executives, taking into account preferences and optimizing time efficiency
  • Communication Liaison: Serving as the primary point of contact and gatekeeper for all internal & external communications, screening and prioritizing emails, calls, and messages with utmost professionalism
  • Meeting Support: Preparing meeting materials, coordinating presentations, and documenting meeting minutes for follow-up actions
  • Project Assistance: Collaborating with other team members to provide support on various departments and projects ensuring deadlines are met and objectives are achieved

What you need to succeed


  • Experience: 3+ years experience as an executive assistant, personal assistant, or in a related role is highly desirable
  • Organization Skills: Excellent organizational skills and the ability to manage multiple tasks with a high level of attention to detail
  • Confidentiality: Demonstrated discretion and the ability to handle sensitive information with confidentiality
  • Communication: Strong written and verbal communication skills, with the ability to effectively interact with internal and external stakeholders
  • Proactivity: A proactive approach to problem-solving, anticipating needs and finding solutions before issues arise
  • Adaptability: Ability to thrive in a dynamic and ever-changing environment, adapting quickly to new challenges and priorities
  • Tech Savviness: Proficiency in Office 365 Web Suite and other relevant tools (Slack, Miro,
  • Language Skills: Fluency in German and English required

We care about your Growth and Well-being

Competitive compensation package

Generous compensation structure consisting of salary, various benefits and perks.

Remote Work

Up to 60 days/year from a country different from your base country. Up do 365 days/year from a location different from your base office.

Open Learning & Development Budget

You will receive a budget each year for personal training, for professional as well as private purposes.

Digital Commerce Academy

Regular internal training sessions.


Morning person or night owl? We believe in outcome and motivated employees.

Mindset & Growth

A diverse, creative workspace with an international culture & thriving learning environment.

Are you ready? Come grow with us!

We are all different and that is what makes us stronger! We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company better.

Qilin.Cloud celebrates being a diverse environment and is proud to be an equal opportunities employer. If your professional profile aligns with our specific hiring requirements and company culture, then we encourage you to apply. We will assess your competencies, future potential, approach to learning and self-development and passion, and not your age, color, national origin, religion, gender, gender identity or expression, sexual orientation, familial status, genetics, or disability.

How the process might continue after the application

  1. Review of documents / online test: If your application has convinced us, we will invite you to an online test. The task depends on the apprenticeship you are aiming for.
  2. Video interview: After a successful test, the next step is the video interview with our HR. Here we would like to get to know you and learn more about you. Schedule about 15-30 minutes for the interview.
  3. Team introduction interview: This is followed by the final step: getting to know each other in person with the team and your possible colleagues. We meet via video conference and take a lot of time for this – also to answer your questions.
  4. Offer & hiring: A few days after the team introduction interview, you will receive personal feedback from us. If we are a good match, we would be delighted if you became a Qilin.

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